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There's something magical about celebrating Christmas under the open sky, surrounded by the familiar comforts of your own backyard. As the holiday season approaches, what better way to infuse warmth and wonder into the festivities than by hosting a memorable Backyard Christmas Party? Imagine the soft glow of twinkling lights, the joyous laughter of loved ones, and the crisp winter air carrying the spirit of the season.
From crafting delightful DIY stations to igniting a little friendly competition, these backyard Christmas party ideas will ensure your celebration is nothing short of extraordinary.
Check out all of our rentals that can make your holiday one to remember.
As the sun begins to set and the stars twinkle above, here are some ways to create an enchanting ambiance that captures the spirit of the season.
Delicately drape a web of string lights across fences, trees, and pergolas and scatter lanterns throughout your backyard. These Christmas event rentals will serve as both charming decorations and a functional source of illumination for the night.
Incorporate the beauty of nature with evergreen branches, pinecones, and twigs. Scatter them across tables, hang them as decorations, or even create wreaths to infuse a rustic charm into the setting.
Consider adding a touch of whimsy by adorning the branches with twinkling fairy lights to give the illusion of fireflies dancing in the wintry night.
Arrange comfortable seating areas adorned with plush cushions and throws or drape cozy blankets over chairs and benches. Encourage everyone to wrap themselves in warmth as they mingle or engage in the night’s activities.
No backyard Christmas party is complete without a delightful spread of comfort foods and sweet treats.
Create a cozy corner dedicated to the beloved winter indulgence: hot chocolate. Provide toppings like whipped cream, sprinkles, and crushed candy canes for guests to customize their own cups. Alternatively, pair the hot chocolate station with a marshmallow bar, where guests can toast their marshmallows over a small fire or tabletop flame.
You can rent a variety of bars from Ultimate Party Rentals – the ultimate Christmas event rental company.
Embrace the holiday spirit by offering a selection of drinks inspired by the flavors of the season. Offer options like spiced apple cider cocktails, cranberry mimosas, or peppermint-infused concoctions.
For the teetotallers, craft mocktails using ingredients like fresh fruit juices, sparkling water, and cinnamon garnishes.
A memorable backyard Christmas party is one with joy, laughter, and shared experiences.
Prepare a designated area with plain gingerbread houses and a variety of colorful frostings, candies, and edible decorations. Divide your guests into teams and let their creativity run wild as they design and decorate their gingerbread masterpieces.
Award cheerful prize categories such as "Most Festive," "Most Creative," and "Best Overall Design."
Who doesn’t love to sing or listen to Christmas carols? A sing-along session featuring beloved holiday tunes is sure to create camaraderie as everyone gathers to sing their hearts out and celebrate the spirit of the season.
Set up a dance floor so people can dance to the karaoke.
Infuse the spirit of the season into your backyard Christmas party by celebrating the magic of Christmas through the silver screen.
Choose a spot in your backyard where you can set up a large screen or projector and create a cozy seating area with cushions, blankets, and bean bags. Then, curate a lineup of classic and beloved Christmas movies and enhance the experience with an array of candy, cookies, and other movie-style snacks that guests can enjoy while watching.
Add a touch of playful fashion flair to your backyard Christmas party by inviting people to participate in a costume contest or ugly sweater parade.
Let your guests know in advance, such as on the invitation, that they should wear their most festive and tacky sweaters and holiday-themed costumes, and that there will be a prize for the best costume. To add an element of fun and laughter, have participants tell the story behind their sweaters.
Let your guests create unique keepsakes that will remind them of this festive gathering for years to come. Christmas event rentals for these activities can include crafting tables, chairs, and additional crafting supplies.
Prepare a designated area with a variety of craft supplies, such as plain ornaments, paints, markers, ribbons, and glitter. This activity is not only for children. Provide examples and inspiration for a variety of ornament designs, from simple to whimsical, to ensure that there is something for everyone.
Create a cookie decorating station where guests can channel their inner bakers. Offer freshly baked cookies in various shapes and sizes, plus colorful icing, edible decorations, sprinkles, and toppings.
Consider having a “cookie contest" where guests can vote on the most creative edible masterpieces.
A DIY photo booth adds an extra layer of fun and interactivity to your backyard Christmas party. It's a space where guests can express themselves, let loose, and create snapshots that they'll cherish for years to come.
Craft a captivating backdrop and provide an assortment of festive props such as Santa hats and reindeer antlers. Remember that you can get Christmas event rentals like photography equipment, props, and backdrops to elevate your booth.
As the holiday season fills the air with warmth and compassion, consider infusing your backyard Christmas party with a spirit of giving back and spreading goodwill.
Invite guests to contribute food, toys, or clothing items that will benefit those in need, and set up a collection station at the party. You could also invite a representative from a local charity organization to attend and share information about their mission.
This thoughtful gesture not only amplifies the joy of the festivities but also reminds us all of the true essence of the season.
As you prepare to host a backyard Christmas party that's filled with joy, laughter, and cherished memories, remember that the right equipment and decorations can enhance every aspect of the occasion.
Planning a holiday event in the Nashville area? Ultimate Party Rentals is here to bring your vision to life with everything from cozy seating arrangements to projectors and themed decorations. No minimum order! Explore our extensive catalog to find the perfect Christmas party rentals for your party and contact us today.
Whether you’re selecting the venue or looking for tent rentals, here’s your guide to planning a fundraiser that’s both successful and memorable:
Before diving into the details, establish clear goals for your fundraiser. What is your target amount? What specific cause or project will the funds support? Who are you targeting? These questions aren’t just for your personal understanding, but also to shape the event’s cause and guide all the decisions regarding planning.
Fundraisers can come in all shapes and sizes, and each one is suitable for different audiences and causes. But if you’re looking for popular options when planning a fundraiser, they can include:
If you’re looking to have the perfect event, you need to think about the audience you’re catering to first.
A detailed budget helps you allocate resources effectively and avoid overspending when planning a fundraiser. These costs can include:
If you have additional funding from other sources, it’s important to consider them when you’re planning your budget. You can also enlist the help of a professional if you’re planning a big fundraiser, as this can help things go more smoothly and be more cohesive.
Your venue sets the stage for the fundraiser’s atmosphere. When scouting locations, consider the capacity, accessibility, and amenities. You have to make sure that the venue can accommodate your expected number of guests. The location has to be easy to reach and accommodate all attendees, including those with special needs. Look for venues with essentials like parking and restrooms.
For outdoor events, parks or gardens can be charming, while banquet halls or community centers work well for formal gatherings. If you’re working on a tight budget, think about reaching out to schools, churches, or local businesses that may offer free or discounted spaces.
Fundraising events rely on engagement, and you have to make sure that you’re planning activities that people can enjoy and connect with. Keep attendees entertained with a mix of fundraiser activities tailored to the event’s theme, with ideas including:
Interactive activities not only enhance the guest experience but also end up boosting contributions for your fundraiser.
Creating the right ambiance and ensuring smooth operations often requires additional equipment and rentals. There are many essentials that you will need to rent, as buying them can eat away from your budget, and it’s not necessary for a one-time event. Finding party rentals in Nashville is not difficult as long as you know what you need to rent.
You will need to look for tent rentals when planning a fundraiser that’s set to happen outdoors. Ensure ample seating for dining and registration with table and chair rentals. Rent concession stands so you can cater to your audience’s taste for food as well as include another fun activities for your fundraiser. Rent party games to enhance engagement, or rent dance floors to create focal points for performances.
In the midst of planning your fundraiser, you can’t forget about promoting it. Hosting a fundraiser goes beyond just planning it, there has to be a strategy for promoting it. You have to attract attendees and sponsors alike, and the best way to do this can be through social media. Create an event page and share updates regularly, but don’t forget to add hashtags!
Send personalized invites to your mailing list for a more personal touch. You can enlist the help of a designer or a design app to create your invite in minutes. Encourage supporters to share event details with their networks. All of this has to be done while you’re planning a fundraiser to generate hype about the event.
Planning a fundraiser, and executing it requires a dedicated team. You have to identify what roles you would require for fundraiser activities and who is capable of fulfilling them. You will need event coordinators who can oversee planning and execution. You will also need to have a registration team at the event responsible for managing guest check-ins and ticketing. Activity facilitators can run games, auctions, or workshops.
Host training sessions to familiarize volunteers with their tasks and ensure smooth coordination during the event. When planning a fundraiser, these are important components you can’t miss out on.
Optimize your event’s fundraising potential with good strategies. Partner with local businesses to cover costs or donate prizes. Set up visible areas for attendees to contribute. When hosting a fundraiser, you can also encourage recurring donations for long-term support.
Express gratitude to everyone who’s contributed to the event’s success by sending thank-you notes. This can also increase fundraising opportunities for the future, if you plan to host other events.
Planning a fundraiser can seem daunting, but Ultimate Party Rentals in Nashville is here to help you simplify the process. Find all your event rentals, from tents to china at one destination. You can schedule a pick-up or get your rentals delivered, with pick-up allotted for when you want it. Ensure that your fundraiser is a resounding success when you choose a partner like Ultimate Party Rentals to help you through the process.
There's something magical about celebrating Christmas under the open sky, surrounded by the familiar comforts of your own backyard. As the holiday season approaches, what better way to infuse warmth and wonder into the festivities than by hosting a memorable Backyard Christmas Party? Imagine the soft glow of twinkling lights, the joyous laughter of loved ones, and the crisp winter air carrying the spirit of the season.
From crafting delightful DIY stations to igniting a little friendly competition, these backyard Christmas party ideas will ensure your celebration is nothing short of extraordinary.
Check out all of our rentals that can make your holiday one to remember.
As the sun begins to set and the stars twinkle above, here are some ways to create an enchanting ambiance that captures the spirit of the season.
Delicately drape a web of string lights across fences, trees, and pergolas and scatter lanterns throughout your backyard. These Christmas event rentals will serve as both charming decorations and a functional source of illumination for the night.
Incorporate the beauty of nature with evergreen branches, pinecones, and twigs. Scatter them across tables, hang them as decorations, or even create wreaths to infuse a rustic charm into the setting.
Consider adding a touch of whimsy by adorning the branches with twinkling fairy lights to give the illusion of fireflies dancing in the wintry night.
Arrange comfortable seating areas adorned with plush cushions and throws or drape cozy blankets over chairs and benches. Encourage everyone to wrap themselves in warmth as they mingle or engage in the night’s activities.
No backyard Christmas party is complete without a delightful spread of comfort foods and sweet treats.
Create a cozy corner dedicated to the beloved winter indulgence: hot chocolate. Provide toppings like whipped cream, sprinkles, and crushed candy canes for guests to customize their own cups. Alternatively, pair the hot chocolate station with a marshmallow bar, where guests can toast their marshmallows over a small fire or tabletop flame.
You can rent a variety of bars from Ultimate Party Rentals – the ultimate Christmas event rental company.
Embrace the holiday spirit by offering a selection of drinks inspired by the flavors of the season. Offer options like spiced apple cider cocktails, cranberry mimosas, or peppermint-infused concoctions.
For the teetotallers, craft mocktails using ingredients like fresh fruit juices, sparkling water, and cinnamon garnishes.
A memorable backyard Christmas party is one with joy, laughter, and shared experiences.
Prepare a designated area with plain gingerbread houses and a variety of colorful frostings, candies, and edible decorations. Divide your guests into teams and let their creativity run wild as they design and decorate their gingerbread masterpieces.
Award cheerful prize categories such as "Most Festive," "Most Creative," and "Best Overall Design."
Who doesn’t love to sing or listen to Christmas carols? A sing-along session featuring beloved holiday tunes is sure to create camaraderie as everyone gathers to sing their hearts out and celebrate the spirit of the season.
Set up a dance floor so people can dance to the karaoke.
Infuse the spirit of the season into your backyard Christmas party by celebrating the magic of Christmas through the silver screen.
Choose a spot in your backyard where you can set up a large screen or projector and create a cozy seating area with cushions, blankets, and bean bags. Then, curate a lineup of classic and beloved Christmas movies and enhance the experience with an array of candy, cookies, and other movie-style snacks that guests can enjoy while watching.
Add a touch of playful fashion flair to your backyard Christmas party by inviting people to participate in a costume contest or ugly sweater parade.
Let your guests know in advance, such as on the invitation, that they should wear their most festive and tacky sweaters and holiday-themed costumes, and that there will be a prize for the best costume. To add an element of fun and laughter, have participants tell the story behind their sweaters.
Let your guests create unique keepsakes that will remind them of this festive gathering for years to come. Christmas event rentals for these activities can include crafting tables, chairs, and additional crafting supplies.
Prepare a designated area with a variety of craft supplies, such as plain ornaments, paints, markers, ribbons, and glitter. This activity is not only for children. Provide examples and inspiration for a variety of ornament designs, from simple to whimsical, to ensure that there is something for everyone.
Create a cookie decorating station where guests can channel their inner bakers. Offer freshly baked cookies in various shapes and sizes, plus colorful icing, edible decorations, sprinkles, and toppings.
Consider having a “cookie contest" where guests can vote on the most creative edible masterpieces.
A DIY photo booth adds an extra layer of fun and interactivity to your backyard Christmas party. It's a space where guests can express themselves, let loose, and create snapshots that they'll cherish for years to come.
Craft a captivating backdrop and provide an assortment of festive props such as Santa hats and reindeer antlers. Remember that you can get Christmas event rentals like photography equipment, props, and backdrops to elevate your booth.
As the holiday season fills the air with warmth and compassion, consider infusing your backyard Christmas party with a spirit of giving back and spreading goodwill.
Invite guests to contribute food, toys, or clothing items that will benefit those in need, and set up a collection station at the party. You could also invite a representative from a local charity organization to attend and share information about their mission.
This thoughtful gesture not only amplifies the joy of the festivities but also reminds us all of the true essence of the season.
As you prepare to host a backyard Christmas party that's filled with joy, laughter, and cherished memories, remember that the right equipment and decorations can enhance every aspect of the occasion.
Planning a holiday event in the Nashville area? Ultimate Party Rentals is here to bring your vision to life with everything from cozy seating arrangements to projectors and themed decorations. No minimum order! Explore our extensive catalog to find the perfect Christmas party rentals for your party and contact us today.
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Michelle has been in the event rentals business since 2008 when she started The Ultimate Party Store to provide affordable and high-quality party decorations for any event. After dabbling in providing table and chair rentals, Michelle opened Ultimate Party Tents and Events, fully committing to providing everything anyone would need for an event in the Nashville-Hendersonville area. As a local business owner, she gives back to her community by volunteering her time to local organizations and events.
